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Summer 2009 Class Schedule

Money Matters: Refunds

 
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  Full Refund
Prorated Refund
Fee Refunds Based on Unit Load
Parking Fee Refunds
Appeals Process - University Cashiers Office

All refund checks will be mailed to the address on file with the Office of the Registrar. Make sure that your address is updated at the SDSU WebPortal to ensure timely delivery of your refund.

If you paid your registration or tuition fees online using our electronic check (ACH) process, please be aware that if you are dropping units by the schedule adjustment deadline that you will receive your refund in the form of an SDSU refund check.

Please Note: If you used CASHNet™SmartPay to pay your summer fees, a credit will be processed to your credit card.

Regulations governing the refund of mandatory fees, including nonresident tuition, are included in Section 41802 of Title 5, California Code of Regulations. For purposes of the refund policy, mandatory fees are defined as those system-wide fees and campus fees that are required to be paid in order to enroll in state-supported academic programs at the California State University.

When a student who has received Title IV financial aid withdraws, or otherwise fails to complete a period of enrollment for which he or she was charged, the institution is required to determine if a refund must be made to the student or if unearned aid must be returned to the federal accounts. Calculations will be based on the withdrawal date and the percentage of the period of enrollment completed. If Title IV funds have been disbursed during the enrollment period, aid will first be returned by the institution to the programs in the order listed below as required by law and determined by the university. If funds have been disbursed directly to the student, he or she may be required to repay any unearned aid. In some cases where eligibility for aid exceeds the amount disbursed, the regulations allow for a post-withdrawal disbursement; the university will notify you of the process required to receive the funds.

Title IV Financial Aid consists of the following programs:

  • Unsubsidized Federal Direct Loan
  • Subsidized Federal Direct Loan
  • Federal Perkins Loan
  • Federal Direct Parent PLUS Loan
  • Federal Direct Grad PLUS Loan
  • Federal Pell Grant
  • Academic Competitiveness Grant
  • National SMART Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)


Examples of refund calculations are available upon request at the University Cashiers Office.

Information concerning any aspect of the refund of fees may be obtained from the University Cashiers Office or at www.sdsu.edu/sfs. Refunds may be applied against other amounts due to the university.

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Full Refund

To receive a full refund of mandatory fees, including nonresident tuition, you must officially withdraw, or otherwise cancel your registration, prior to the first day of instruction for the term. A refund administrative fee of $21.00 will be withheld. Students are not required to file a refund application. Please note: If you do not complete the official withdrawal process, and only drop your classes online, your refund will not be processed until after the census date of July 22, 2009.

Students will also receive a full refund of mandatory fees, including nonresident tuition (no refund administrative fee withheld) under the following circumstances:

  • The tuition and mandatory fees were assessed or collected in error
  • The course for which the tuition and mandatory fees were assessed or collected was cancelled by the university
  • The university makes a delayed decision that the student was not eligible to enroll in the term for which the mandatory fees were assessed and collected and the delayed decision was not due to incomplete or inaccurate information provided by the student
  • The student was activated for compulsory military service

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Prorated Refund

Starting with the first day of instruction, refunds for complete withdrawal or cancellation of registration will be prorated based on the date of withdrawal and the percentage of the period of enrollment completed. A refund administrative fee of $21.00 will be withheld. It is not necessary to file an application for refund.

Prorated refunds will be processed for a student's complete withdrawal up to the 60 percent point of the term. A student who withdraws from the university after the 60 percent point in the academic period, or fails to officially withdraw from the campus, shall not be entitled to any refund of tuition or mandatory fees. After the schedule adjustment deadline, schedule adjustments are only permitted for extremely serious, documented cases involving health or accident.

S1 Session:

May 27, 2009– Last day to receive a full refund for complete withdrawal (less an administrative fee of $21.00).
June 22, 2009– Last day to receive a prorated refund for complete withdrawal.

S2 Session:

July 10, 2009– Last day to receive a full refund for complete withdrawal (less an administrative fee of $21.00).
August 5, 2009– Last day to receive a prorated refund for complete withdrawal.

T1 Session:

May 27, 2009– Last day to receive a full refund for complete withdrawal (less an administrative fee of $21.00).
July 17, 2009– Last day to receive a prorated refund for complete withdrawal.

View the prorated refund schedules for the above sessions.

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Fee Refunds Based On Unit Load

A student who, within the schedule adjustment period and in accordance with campus procedures, drops from 6.1 units or more to 6.0 units or less, or a student who paid maximum fees, but never obtained over 6.0 units, shall receive a refund of applicable tuition and mandatory fees. A refund administrative fee of $21.00 will be withheld. It is not necessary to file a refund application. Refunds of this type will not be processed until after the census date.

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Parking Fee Refunds

Your parking permit must be turned in to the University Cashiers Office at the time you file your refund application. Students withdrawing from the university may also return a permit to the Office of the Registrar. Refund applications are available at the University Cashiers Office. The amount of refund is rounded down to the nearest dollar. No refund is made for amounts of less than $10.00. Refunds may be applied against other amounts due the university.

Summer 2009 Parking Refund Schedule

Each parking permit type has its own refund schedule. See the following for applicable application dates and amounts:

  Refund Application Date Amount of Refund Session
  May 28 - June 3 $27.00 S1
  June 4 - June 10 $22.00 S1
  June 11 - June 17 $16.00 S1
  June 18 – June 24 $11.00 S1
  June 25 and after No Refund S1
  July 13 - July 17 $27.00 S2
  July 20 - July 24 $22.00 S2
  July 27 - July 31 $16.00 S2
  August 3 - August 7 $11.00 S2
  August 10 and after No Refund S2
  May 28 - June 22 $60.00 T1
  June 23 - July 17 $30.00 T1
  July 20 and after No Refund T1

Remember, parking permit refunds are based on the date the permit is turned in, NOT your date of withdrawal. To receive the maximum amount of refund it is important that the permit be turned in as soon as possible.

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Appeals Process - University Cashiers Office

An appeals process exists for students who feel that individual circumstances warrant exceptions from published policy. Students should file a "Petition for Special Consideration" obtainable at the University Cashiers Office. Petitions must be filed with the University Cashiers Office prior to the end of the ninth week of classes.

Petitions for refunds outside the scope of published policy are approved only when applicants can demonstrate exceptional circumstances, and the chief financial officer or designee determines that the fees and tuition were not earned by the university.

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Information on this Web site is subject to change without notice. Every effort is made to ensure that information is current and accurate.