Travel Registry

Who must complete Travel Registry?

Students: Travel Registry is required for San Diego State University (SDSU) undergraduate and graduate students traveling internationally, unless they have already applied to participate in an approved* SDSU international program in the SDSU Aztecs Abroad database. 

Faculty & Staff: All SDSU faculty and staff must now complete the Travel Registry when planning to travel internationally for SDSU buisness-related travel. 

* Approved SDSU international programs (e.g. SDSU exchange programs, SDSU partner programs and internships, SDSU faculty-led study abroad programs) do not require Travel Registry. Students on these programs apply via the SDSU Aztecs Abroad database, and complete all requirements within Aztecs Abroad.

Types of SDSU International Activities requiring travel registry:

In the Travel Registry, students will be asked to add a new trip, and select one of the highlighted categories of travel below. 

1.  SDSU Student Club and Organization International Travel:
  • Participating in any international travel for activities sanctioned by a registered SDSU student club or organization
  • Required: Purchase SDSU Travel Abroad Insurance and Complete Travel Registry
2. Other SDSU International Travel (Research, Conferences, Grant-funded Travel):
  • A non-credit experience related to an academic program or international experience requirement that is organized and or led by an SDSU professor or department
  • Traveling abroad related to an SDSU class/project/grant/scholarship not already listed in Aztecs Abroad (see above)
  • Examples include the noncredit travel component of HSEC 797; noncredit experiences abroad to satisfy the Sustainability major international experience requirement; as well as group trips for research, fieldwork, conference attendance, and theatrical performances. Travel is sometimes led by a faculty member, but not in all cases.
  • Note that this registration is still required for student travelers using the T2 process
  • Required: Purchase SDSU Travel Abroad Insurance and Complete Travel Registry
3. Non-SDSU International Travel:
  • Participating in a credit-bearing study abroad program or international internship that is not approved by SDSU (i.e. not listed in the SDSU Aztecs Abroad database)
  • Participating in an independent international volunteer project, internship, or other non-credit travel experience that is not approved by SDSU (i.e. not listed in the Global Education office database)
  • Student is not receiving any funding from SDSU or an SDSU academic department
  • SDSU faculty and/or staff are not traveling with student(s)
  • Required: Complete Travel Registry only (SDSU Travel Abroad Insurance recommended, but not required)

Health & Safety: SDSU's Travel Registry allows SDSU to monitor and communicate with affected students in the case of a health and safety emergency.

Insurance: All Travel Registry applicants, except those on non-SDSU International Travel, are required to enroll in the SDSU Travel Abroad Insurance (On Call International). Instructions to enroll in this plan are included within the Travel Registry process.

Deadlines / Timeline: The Travel Registry process should be completed and submitted as soon as your participation is confirmed. If your travel dates change, it is your responsibility to edit your dates of travel in the Travel Registry and on your SDSU Travel Abroad Insurance. If you decide not to travel, you must contact [email protected] immediately to cancel your trip in the Travel Registry. It is your responsibility to cancel your SDSU Travel Abroad Insurance.

Contact: If you are unsure whether your situation requires you to complete the Travel Registry, please contact the Global Education Office at [email protected] or call (619) 594-2475.

Complete your Travel Registry